Beecher Metropolitan District
an Equal Opportunity Organization

Minutes

The Regular meeting of the Beecher Metropolitan District Commission was held on Wednesday, April 11, 2018 at the District office located at G-1057 Louis Avenue, Mt. Morris Township. 

Ms. Simpson called the meeting to order at 6:00pm.

 

Present:                                                                      Guests:                                  

Ms. Simpson                                                               Kevin Forbes

Ms. Self                                                                       Dana Smith                

Ms. Blanks                                                                  Tyrone McCloud                    

Mr. Gibbs                                                                    Mr. Sumpter                                                                                         

Mr. Ballard

                                                                                                                                               

The Pledge of Allegiance was recited.

Agenda Approval

Ms. Simpson makes a motion to approve the agenda

Mr. Ballard seconds the motion.

Roll call vote taken:  5 Ayes

Guest Comments – Agenda Items Only

None

 

Minutes Approval

Ms. Simpson makes a motion to accept the minutes from the regular meeting on 03/14/2018.

Mr. Gibbs seconds the motion.

Roll call vote taken:  5 Ayes

UNFINISHED BUSINESS

None

 

NEW BUSINESS

MDOT Resolution Approval

Mr. Forbes explains that a resolution from The Michigan Department of Transportation (MDOT) needs approval. This resolution, which is a permit authorization, needs to be updated for the USDA-Phase 2 water improvement project. The board needs to approve MDOT resolution 2207B and authorize the Administrative Superintendent to sign the resolution.

Ms. Simpson makes a motion to approve MDOT resolution 2207B and authorize the Administrative Superintendent to sign the resolution.

Mr. Ballard seconds the motion.

Roll call vote taken:  5 Ayes

Application for Waiver and Plan – Retirement Health Benefit

Mr. Forbes explains that Public Act 202 required the District to report funding levels of the pension and post employment health care (OPEB) to the State Treasury. We are 70% funded for our Pension liability and did not trigger underfunded status. However, due to the fact we have a pay-as-you-go health care system for retirees and no fund set aside, we had to report a 0% funding level. This triggered a requirement for us to apply for a waiver of underfunded status. The waiver was included in your board packet and explains what prior changes the District has approved in collective bargaining to reduce OPEB costs.

Mr. Forbes points out that employees are now paying from 10%-20% of the monthly premiums depending on when they were hired, and that moving forward all new hires will get a Health Care Savings Plan as their sole post employment health care benefit, and that this change has ended any future health care Liability.

Ms. Simpson makes a motion to approve the Application for Waiver and Plan – Retirement Health Benefit

Mr. Gibbs seconds the motion.

Roll call vote taken:  5 Ayes

Customer Sewer Credit

Mr. McCloud explains the District Sewer Adjustment policy and how it pertains to the high leak in question, and asks the board to approve the sewer credit for $2,285.94 as indicated on the bill adjustment form provided to the board members.

A discussion takes place regarding the adjustment.

Mr. Ballard makes a motion to approve the bill adjustment.

Ms. Simpson seconds the motion

Roll call taken: 5 Ayes

Financial Report

The cash on hand is $2,726,921.19 as of 04/06/18.

Ms. Simpson makes a motion to approve the cash on hand.

Ms. Self seconds the motion

Roll call taken: 5 Ayes

The bills paid in March, 2018 total $392,390.12 – Any questions or concerns.

Ms. Simpson makes a motion to approve the bills paid in March, 2018

Ms. Self seconds the motion

Roll call taken: 5 Ayes

The bills needing approval for payment April 12, 2018 total $37,225.48 – Any questions or concerns.

Ms. Simpson makes a motion to approve the bills for payment April 12, 2018 totaling $37,225.48.

Ms. Self seconds the motion.

Roll call vote taken:  5 Ayes

BOARD COMMUNICATION

Personnel Committee

Administration informs the board they conducted 4 interviews and had manpower test all four candidates for proficiency in office word, office excel, data entry, and typing efficiency, and since the results of the testing, a candidate has been selected and will start on Monday April 23rd.

 

Finance Committee

Nothing

 

Administrative Report

Administrative Report is discussed.

GUEST COMMENTS

None

MEETING ADJOURNMENT

Ms. Simpson makes a motion to adjourn the meeting at 6:21pm.

Ms. Self seconds the motion.

A roll call vote was taken:   5 Ayes

 

                                                            ____________________________________

                                                                       Alverine Simpson, President

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