Beecher Metropolitan District
an equal opportunity organization

Minutes

The Regular meeting of the Beecher Metropolitan District Commission was held on Wednesday, June 14, 2017 at the District office located at G-1057 Louis Avenue, Mt. Morris Township. 

Mrs. Hawthorne called the meeting to order at 6:00.

 

Present:                                                                                  Guests:                                  

Mrs. Hawthorne                                                                      Kevin Forbes

Ms. Simpson                                                                           Dana Smith

Mr. Ballard - Absent                                                                Tyrone McCloud

Ms. Self  - Absent                                                                   Ja’Van Johnson

Ms. Blanks                                                                              Mr. Sumpter

                                                                                                Juanita Dumas

 

The Pledge of Allegiance was recited.


Agenda Approval

Mrs. Hawthorne makes a motion to approve the meeting agenda.

Ms. Simpson seconds the motion.

Roll call vote taken:  3 Ayes

 

Guest Comments – Agenda Items Only

Mr. Sumpter enquires if the Board had a special meeting to discuss the ejector pumps.

Mrs. Hawthorne informs him that there was no special meeting.

 
Minutes Approval

Mrs. Hawthorne makes a motion to accept the minutes from the regular meeting on 5/10/17.

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

 

UNFINISHED BUSINESS

Ejector Pump Installation – Mr. McCloud informs the Board that Administration would like to table this item at this time to gather more information and bids.

 

NEW BUSINESS

USDA Water Phase 1 Pay Application #7 Approval

Mr. Forbes explains that a motion is needed to approve the pay application for $477,501.03

Mrs. Hawthorne makes a motion to approve the pay application for $477,501.03 for USDA Water Phase 1 Pay Application – 7th approval.

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

USDA Sewer Phase 2 Water Invoice Approval

Mr. Forbes explains that the Board previously approved to pay up to $50,000/month in invoices for professional services to our engineering firm for the sewer project.  Those invoices have started to slow down and now Phase 2 of the Water Project is beginning.  He asks that the sewer and water project invoices can both be paid with the $50,000/month threshold the Board previously approved.

Mrs. Hawthorne makes a motion to approve the payment of both the water and sewer project invoices not to exceed $50,000 per month. This month the payment is approved for $19,838.00.

Ms. Simpson seconds the motion.

Roll call vote taken:  3 Ayes

 

Financial Report

The cash on hand is $2,145,345.86 as of 6/08/17.

Mrs. Hawthorne makes a motion to accept the cash on hand.

Ms. Simpson seconds the motion.

Roll call vote taken:  3 Ayes

 
The bills paid in May, 2017 total $762,632.81 – Any questions or concerns.

Mrs. Hawthorne makes a motion to accept the bill paid in May in the amount of $762,632.81.

Ms. Simpson seconds the motion.

Roll call vote taken:  3 Ayes

The bills needing approval for payment June 15, 2017 total $9,030.15 – Any questions or concerns.

Mrs. Hawthorne makes a motion to approve the bills for payment 06/15/17 totaling $9,030.15

Ms. Simpson seconds the motion. 

Roll call vote taken:  3 Ayes

 

BOARD COMMUNICATION

Personnel Committee

Mr. Forbes informs the Board that tentative agreements have been reached with the clerical and maintenance groups.  We will be having a Personnel Committee meeting very soon to discuss the contracts.  We anticipate being able to have these on the July Agenda for adoption.

Finance Committee

Mr. McCloud informs the Board that a meeting needs to take place to further discuss the Ejector Pumps and the vehicle purchases.

 
Administrative Report

Administrative Report is discussed. 

 
GUEST COMMENTS

None

 
MEETING ADJOURNMENT

Mrs. Hawthorne makes a motion to adjourn the meeting at 6:18.

Ms. Simpson seconds the motion.

A roll call vote was taken:   3 Ayes

                                                                         ___________________________________
                                                                                          Sidney Hawthorne, President

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