Beecher Metropolitan District
an equal opportunity organization

Minutes

The Regular meeting of the Beecher Metropolitan District Commission was held on Wednesday, May 10, 2017 at the District office located at G-1057 Louis Avenue, Mt. Morris Township. 

Ms. Hawthorne called the meeting to order at 6:00.


Present:                                                                                  Guests:           
                       

Mrs. Hawthorne                                                                      Kevin Forbes

Ms. Simpson - Absent                                                             Dana Smith

Mr. Ballard                                                                              Ja’Van Johnson

Ms. Self  - Absent                                                                   Mr. Sumpter

Ms. Blanks                                                                             

The Pledge of Allegiance was recited.

Agenda Approval

Mrs. Hawthorne makes a motion to approve the meeting agenda.

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

Guest Comments – Agenda Items Only

None

Minutes Approval

Mrs. Hawthorne makes a motion to accept the minutes from the regular meeting on 4/12/17.

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

UNFINISHED BUSINESS

None

NEW BUSINESS

USDA Water Phase 1 Pay Application #6 Approval

Mr. Forbes explains that a motion is needed to approve the pay application for $588,146.26. 

Mrs. Hawthorne makes a motion to approve the pay application for $588,146.26 for USDA Water Phase 1 Pay Application – 6th approval.

Mr. Ballard seconds the motion.

Roll call vote taken:  3 Ayes

Work Vehicle Purchase
Mr. McCloud informs the Board of the need for 2 new trucks and 1 utility van.  He shows photos to the Board of the condition of the vehicles that range in year from 2001 to 2004. 

Discussion takes place with the Board regarding the purchase of these vehicles.

Mrs. Hawthorne makes a motion to approve the purchase of the 3 vehicles and also the adoption of a maintenance program for our fleet. 

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

Ejector Pump Installation
Mr. McCloud informs the Board that approximately 2 years ago check water valves were installed to prevent water from backing up into the basements of several houses that are located in the District.  This solution didn’t completely solve the problem and we are now recommending the purchase and installation of ejector pumps at the homes to rectify the problem.

Discussion takes place with the Board regarding the purchase and installation of these ejector pumps and it is decided that a special meeting will be called in the near future to discuss the issue in more detail.

Mrs. Hawthorne makes a motion to table the ejector pump purchase & installation until special meeting.

Ms. Blanks seconds the motion.

Roll call vote taken:  3 Ayes

Financial Report

The cash on hand is $2,056,232.79 as of 5/05/17.

Mrs. Hawthorne makes a motion to accept the cash on hand.
Ms. Blanks seconds the motion.
Roll call vote taken:  3 Ayes

The bills paid in April, 2017 total $550,832.42 – Any questions or concerns.

Mrs. Hawthorne makes a motion to accept the bill paid in April in the amount of $550,832.42.
Ms. Blanks seconds the motion.
Roll call vote taken:  3 Ayes

The bills needing approval for payment May 11, 2017 total $10,903.55 – Any questions or concerns.

Mrs. Hawthorne makes a motion to approve the bills for payment 05/11/17 totaling $10,903.55
Ms. Blanks seconds the motion. 
Roll call vote taken:  3 Ayes

BOARD COMMUNICATION

Personnel Committee
Mr. Forbes informs the Board that we met with the Union Representative and should be able to have a personnel committee meeting to discuss the proposed contract changes.  This should be able to be on the June agenda for adoption.

Finance Committee

Nothing to report

Administrative Report

Administrative Report is discussed. 

GUEST COMMENTS

None

 

MEETING ADJOURNMENT

Mrs. Hawthorne makes a motion to adjourn the meeting at 6:34.

Ms. Blanks seconds the motion.

A roll call vote was taken:   3 Ayes

 

                                                                        ____________________________________

                                                                                    Sidney Hawthorne, President

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