Beecher Metropolitan District
an Equal Opportunity Organization

Minutes

The Regular meeting of the Beecher Metropolitan District Commission was held on Wednesday, August 8, 2018 at the District office located at G-1057 Louis Avenue, Mt. Morris Township. 

Ms. Simpson called the meeting to order at 6:00pm.

 

Present:                                                                      Guests:                                  

Ms. Simpson                                                               Kevin Forbes

Mr. Gibbs                                                                     Dana Smith                

Ms. Blanks                                                                  Tyrone McCloud                    

Mr. Ballard                                                                  Mr. Sumpter                                                                                         

Ms. Self

                                                                                                                             
The Pledge of Allegiance was recited.


Agenda Approval

Ms. Simpson makes a motion to approve the agenda

Mr. Ballard seconds the motion.

Roll call vote taken:  5 Ayes

Guest Comments – Agenda Items Only

None

 

Minutes Approval

Ms. Simpson makes a motion to accept the minutes from the regular meeting on 07/11/2018.

Mr. Gibbs seconds the motion.

Roll call vote taken:  5 Ayes

UNFINISHED BUSINESS

None 

 

NEW BUSINESS

USDA Sewer Disbursement #5 Approval

Mr. Forbes explains that a motion is needed to approve the pay application for $826,016.19. 

Ms. Simpson makes a motion to approve the pay application for $826,016.19 for USDA Sewer Disbursement #5 approval.

Ms. Blanks seconds the motion. 

Roll call vote taken:  5 Ayes 

 

USDA Water Phase 3 Sewer Phase 2 Approval

Mr. Forbes explains administration is recommending the board approve the awards for Water Phase 3 and Sewer Phase 2 through the USDA. The details of the loan/grant split are explained as well as the anticipated payback schedule.

Mr. Forbes further explains that after are current rate increase resolution expires in 2020,  the board will need to increase the water rates by 5% to cover the payback for the Water Phase 3 project.

A discussion takes place.

Ms. Simpson makes a motion to approve the Water Phase 3 and Sewer Phase 2 project awards.

Ms. Blanks seconds the motion.

Roll call taken: 5 Ayes 

 

Cross Connection Ordinance Repeal

Mr. Forbes explains the MDEQ performed a sanitary survey in July and it was recommended to update our cross connection ordinance (Ordinance No.31), which was adopted on April 9, 1975, to reflect our current program. Mr. Forbes further explains that the new ordinance reflects what is currently being done with the program

A discussion takes place

Ms. Simpson makes a motion to repeal Ordinance No. 31 adopted April 9, 1975 with Ordinance 2018-1.

Ms. Blanks seconds the motion  

Roll call taken: 5 Ayes 

Copier Purchase 
Mr. McCloud explains we have been having issues with our current copier and that we have received pricing from through MiDeal from Ricoh and Xerox. Mr. McCloud further explains the pricing of each quote and that administration recommends the board approve the purchase of the Ricoh copier. 

Mr. Gibbs makes a motion to approve the Ricoh copier purchase.

Ms. Blanks seconds the motion

Roll call taken: 5 Ayes

Financial Report 

The cash on hand is $2,456,008.24 as of 08/02/18.

Ms. Simpson makes a motion to approve the cash on hand.

Ms. Self seconds the motion

Roll call taken: 5 Ayes

The bills paid in July, 2018 total $513,172.92 – Any questions or concerns.

Ms. Simpson makes a motion to approve the bills paid in June, 2018

Ms. Self seconds the motion

Roll call taken: 5 Ayes

The bills needing approval for payment August 9, 2018 total $4,735.09 – Any questions or concerns.

Ms. Simpson makes a motion to approve the bills for payment August 9, 2018 totaling $4,735.09.

Ms. Self seconds the motion.

Roll call vote taken:  5 Ayes


BOARD COMMUNICATION

Personnel Committee

Nothing.

Finance Committee

Nothing.

Administrative Report

Administrative Report is discussed. 

GUEST COMMENTS
None


MEETING ADJOURNMENT

Ms.Simpson makes a motion to adjourn the meeting at 6:44 pm.

Mr.Ballard seconds the motion.

A roll call vote was taken:   5 Ayes

                                                                                   ____________________________________

                                                                                                 Alverine Simpson, President

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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